Simple Content Search

Introduction to Simple Content Search

In SharePoint, finding specific content within your site can be a time-consuming and daunting task. That's where the Simple Content Search comes in – a powerful tool that allows you to quickly and easily locate relevant content within your site. In this tutorial, we'll explore the basics of the Simple Content Search, including how to create a search scope, build a search query, and refine your results.

Simple Content Search Tutorial

Step 1: Creating a Search Scope

Before you can start searching for content, you need to define a search scope. A search scope determines what areas of your site to search, such as all sites, a specific site, or a specific list. To create a search scope:

1. Click on the "Simple Content Search" button in the top right corner of the page.
2. In the "Simple Content Search" window, click on the "Add scope" button.
3. Enter a name for your scope (e.g. "All Sites").
4. Choose the scope type (e.g. "Sites and lists").
5. Select the specific sites and lists you want to include in your scope.
6. Click "Save" to create your scope.

Step 2: Building a Search Query

Now that you have a search scope defined, it's time to build your search query. A search query is made up of one or more search terms that specify what you're looking for. You can search for keywords, phrases, authors, and more.

1. In the "Simple Content Search" window, enter your search query in the search box.
2. You can use quotes to search for exact phrases (e.g. "Hello World").
3. Use the minus sign (-) to exclude terms (e.g. "search -help").
4. Use parentheses to group search terms (e.g. ("Hello World" -help)).
5. You can also use advanced operators like AND, OR, and NOT (e.g. ("Hello World" AND -help)).

Step 3: Refining Your Results

Once you've submitted your search query, you'll see a list of search results. But what if you want to refine your results to find exactly what you're looking for? You can do this by using filters and sorting options.

1. In the search results list, click on the "Filter" button.
2. Choose the filters you want to apply (e.g. author, date modified, file type).
3. Select the values for each filter (e.g. author: John Doe, date modified: today).
4. Click "Apply" to apply the filters.
5. To sort your results, click on the "Sort by" dropdown menu and select the desired column (e.g. title, date modified).

Tips and Tricks

• Use quotes to search for exact phrases.
• Use the minus sign (-) to exclude terms.
• Use parentheses to group search terms.
• Use advanced operators like AND, OR, and NOT to refine your search query.
• Use filters and sorting options to refine your search results.

By following these steps and using the Simple Content Search effectively, you'll be able to quickly and easily locate the specific content you're looking for within your SharePoint site. Happy searching!