Employee Attendance Tracker (admin panel + employee mobile app) – EMS

Introduction

The Employee Attendance Tracker (EMS) is a comprehensive attendance management system designed to streamline the process of tracking employee attendance, leaves, and absences. The system consists of an admin panel and an employee mobile app, allowing for seamless communication and data exchange between administrators and employees. In this tutorial, we will guide you through the step-by-step process of setting up and using the EMS system.

Admin Panel Tutorial

Step 1: Setting up the Admin Panel

1. Log in to the admin panel using your username and password.
2. Click on the "Company Settings" tab and fill in the company information, including the company name, address, and contact details.
3. Set up the time zone and currency for your company.
4. Click on the "Save" button to save the changes.

Step 2: Creating Employees

1. Click on the "Employees" tab and click on the "Add New Employee" button.
2. Fill in the employee's personal information, including name, email, phone number, and department.
3. Set up the employee's attendance settings, including the default attendance type (e.g. full-time, part-time, etc.).
4. Click on the "Save" button to save the employee's information.

Step 3: Configuring Attendance Settings

1. Click on the "Attendance Settings" tab and set up the attendance policies, including the allowed leave types, leave duration, and attendance tracking frequency.
2. Configure the attendance tracking schedule, including the start and end times for the day.
3. Set up the attendance approval process, including the roles and responsibilities of the approvers.

Step 4: Tracking Employee Attendance

1. Click on the "Attendance" tab and view the attendance records for all employees.
2. Use the filters to search for specific employees or attendance records.
3. Use the "Mark as Present" or "Mark as Absent" buttons to update the attendance status of an employee.
4. Use the "Leave" button to record an employee's leave, including the leave type and duration.

Employee Mobile App Tutorial

Step 1: Downloading and Installing the App

1. Download the Employee Attendance Tracker app from the app store (e.g. Apple App Store or Google Play Store).
2. Install the app on your mobile device.
3. Launch the app and log in using your employee ID and password.

Step 2: Marking Attendance

1. Tap on the "Mark Attendance" button to mark your attendance for the day.
2. Select the attendance type (e.g. present, absent, etc.).
3. Add any additional comments or notes (optional).
4. Tap the "Save" button to save your attendance record.

Step 3: Requesting Leave

1. Tap on the "Leave" button to request a leave.
2. Select the leave type and duration.
3. Add any additional comments or notes (optional).
4. Tap the "Request" button to submit your leave request.

Step 4: Viewing Attendance Records

1. Tap on the "Attendance" button to view your attendance records.
2. Use the filters to search for specific attendance records.
3. View your attendance history, including the dates, attendance types, and comments.

Troubleshooting and FAQs

• How do I reset my password?
  • Log in to the admin panel and click on the "Forgot Password" button. Follow the prompts to reset your password.
• How do I track employee attendance remotely?
  • Use the employee mobile app to mark attendance and request leaves. The admin panel will automatically update the attendance records.
• How do I configure the attendance approval process?
  • Log in to the admin panel and click on the "Attendance Settings" tab. Configure the attendance approval process, including the roles and responsibilities of the approvers.

By following this tutorial, you should now be able to set up and use the Employee Attendance Tracker (EMS) system. If you have any further questions or need additional assistance, please don't hesitate to contact our support team.