Jitsi Meet Module | School Management System Software

Introduction to Jitsi Meet Module in School Management System Software

Jitsi Meet is a video conferencing solution that is part of the School Management System Software, designed to enable schools to hold virtual meetings and events with ease. With Jitsi Meet, students, teachers, and administrators can communicate remotely, promoting flexibility and convenience. This tutorial will guide you through the steps to use the Jitsi Meet module in your School Management System Software.

Before You Begin

Before starting the tutorial, ensure you have the following:

• Access to the School Management System Software with Jitsi Meet module enabled
• A computer or mobile device with a stable internet connection
• Familiarity with basic computer navigation and web conferencing principles

Getting Started with Jitsi Meet Module

1. Log in to your School Management System Software account with your username and password.
2. Click on the "Meetings" tab from the navigation menu.
3. Click on the "Create a Meeting" button.
4. Enter the meeting title, description, and duration in the required fields.
5. Set the start and end times for the meeting. You can choose from the preset times or enter a custom start and end time.
6. Add the attendees by selecting them from the "Participants" dropdown menu or entering their email addresses. You can also add external attendees who don't have a School Management System Software account by entering their email addresses.
7. Set the meeting format to "Video Conference" to enable video conferencing capabilities.

Starting a Jitsi Meet Meeting

1. Click on the "Start Meeting" button to initiate the meeting.
2. You will receive an email invitation to join the meeting with a meeting link, password, and instructions.
3. The meeting will be visible on your School Management System Software dashboard with a countdown timer showing the time left until the meeting starts.

Joining a Jitsi Meet Meeting

1. To join the meeting, click on the meeting link sent in the email invitation or find the meeting in your School Management System Software dashboard.
2. Enter the meeting password when prompted.
3. Your web browser will prompt you to install the Jitsi Meet desktop app. If you prefer, you can choose to use the web version.
4. Wait for the meeting to start, and you will be automatically added to the meeting once the host joins.

During the Meeting

1. As the meeting host, you can mute and unmute attendees, and enable or disable video and audio streaming.
2. Attendees can join or leave the meeting at any time, and their video and audio streams will be enabled or disabled accordingly.
3. You can also record the meeting for future reference by clicking on the "Record" button.

Exiting a Jitsi Meet Meeting

1. When the meeting is concluded, you can exit the meeting by clicking on the "End Meeting" button.
2. Attendees will receive a notification that the meeting has ended.
3. You can access the meeting recording by clicking on the "Meetings" tab and finding the relevant meeting recording.

Tips and Best Practices

• Encourage attendees to join the meeting at least 5-10 minutes prior to the scheduled start time to ensure smooth connection and audio/video testing.
• Test your audio and video before joining the meeting to avoid technical issues.
• Consider using a headset or speakers and a microphone for clear audio transmission.
• Make sure to enable or disable video and audio streams accordingly to avoid unnecessary distractions or technical issues.
• Consider setting a clear agenda for the meeting to ensure all attendees know what to expect.

By following this tutorial, you should be able to successfully use the Jitsi Meet module in your School Management System Software. Remember to encourage attendees to follow best practices for smooth and successful meetings.