WEBLOOK MINI ERP System – Export, Purchase, Invoices, Expense, Bank & Cash, Profit/Loss

Introduction

Welcome to the WEBLOOK MINI ERP System! This comprehensive tutorial will walk you through the various features and functions of the system, including Export, Purchase, Invoices, Expense, Bank & Cash, and Profit/Loss modules. As a user of the WEBLOOK MINI ERP System, you'll be able to manage and track your business operations effectively, making it easier to grow and scale your organization. In this tutorial, we'll provide step-by-step instructions and examples to ensure you're comfortable using each module.

Module 1: Export

Overview The Export module allows you to manage all aspects of your export transactions, including creating and sending export shipments, tracking freight costs, and generating custom clearance documentation.

Task 1: Creating a New Export Order

1. Log in to your WEBLOOK MINI ERP System account and navigate to the Export module.
2. Click on the "Create Export Order" button.
3. Enter the necessary details, including shipper's name, date of export, and recipient's address.
4. Select the products to be exported from the product database.
5. Enter the quantity, unit price, and total value of each product.
6. Set the currency and exchange rate (if applicable).
7. Add any additional services or documentation required (e.g., insurance, export license).
8. Preview and save the export order.

Task 2: Tracking Export Shipments

1. Navigate to the "Export Shipments" page.
2. Search for a specific shipment by clicking on the filter icon.
3. Select the desired shipment and review the details, including date of shipment, carrier information, and tracking number.
4. Click on the "Mark as Delivered" button to update the shipment status.

Module 2: Purchase

Overview The Purchase module helps you manage your procurement operations, including creating and processing purchase orders, tracking incoming shipments, and generating receipt documents.

Task 1: Creating a New Purchase Order

1. Log in to your WEBLOOK MINI ERP System account and navigate to the Purchase module.
2. Click on the "Create Purchase Order" button.
3. Enter the required details, including supplier information, purchase date, and delivery address.
4. Select the products to be purchased from the product database.
5. Enter the quantity, unit price, and total value of each product.
6. Add any special instructions or terms (e.g., special handling, payment terms).
7. Preview and save the purchase order.

Task 2: Processing Purchase Orders

1. Navigate to the "Purchase Orders" page.
2. Search for a specific purchase order by clicking on the filter icon.
3. Select the desired purchase order and review the details, including supplier information, products ordered, and total value.
4. Click on the "Received" button to update the purchase order status.

Module 3: Invoices

Overview The Invoices module allows you to manage your customer invoices, including creating and sending invoices, tracking payment status, and generating reminders.

Task 1: Creating a New Invoice

1. Log in to your WEBLOOK MINI ERP System account and navigate to the Invoices module.
2. Click on the "Create Invoice" button.
3. Select the customer from the customer database or add a new customer.
4. Enter the products and services provided, along with the quantity, unit price, and total value.
5. Add any applicable taxes or discounts.
6. Set the invoice date, payment terms, and payment method.
7. Preview and save the invoice.

Task 2: Tracking Invoices

1. Navigate to the "Invoices" page.
2. Search for a specific invoice by clicking on the filter icon.
3. Select the desired invoice and review the details, including customer information, products and services provided, and payment status.
4. Click on the "Paid" button to update the invoice status and record payment.

Module 4: Expense

Overview The Expense module enables you to record and manage your business expenses, including creating expense receipts, categorizing expenses, and generating expense reports.

Task 1: Creating a New Expense

1. Log in to your WEBLOOK MINI ERP System account and navigate to the Expense module.
2. Click on the "Create Expense" button.
3. Enter the required details, including date of expense, expense category, and description.
4. Upload any supporting documents, such as receipts or invoices.
5. Set the expense value and currency.
6. Preview and save the expense.

Task 2: Tracking Expenses

1. Navigate to the "Expenses" page.
2. Search for a specific expense by clicking on the filter icon.
3. Select the desired expense and review the details, including date, category, and value.
4. Click on the "Categorized" button to categorize the expense for easier tracking.

Module 5: Bank & Cash

Overview The Bank & Cash module helps you manage your company's financial transactions, including tracking bank accounts, recording deposits and withdrawals, and generating bank statements.

Task 1: Creating a New Bank Entry

1. Log in to your WEBLOOK MINI ERP System account and navigate to the Bank & Cash module.
2. Click on the "Create Bank Entry" button.
3. Select the applicable bank account from the database.
4. Enter the transaction type (deposit or withdrawal) and date.
5. Enter the amount and currency.
6. Add any supporting documents (e.g., bank slip, payment receipt).
7. Preview and save the bank entry.

Task 2: Tracking Bank Entries

1. Navigate to the "Bank Entries" page.
2. Search for a specific bank entry by clicking on the filter icon.
3. Select the desired bank entry and review the details, including transaction type, amount, and date.
4. Click on the "Reconcile" button to reconcile the bank account.

Module 6: Profit/Loss

Overview The Profit/Loss module provides detailed financial analysis and reporting tools, allowing you to monitor your business's financial performance and make informed decisions.

Task 1: Generating a Profit/Loss Statement

1. Log in to your WEBLOOK MINI ERP System account and navigate to the Profit/Loss module.
2. Select the desired financial period (e.g., month, quarter, year).
3. Choose the desired financial report type (e.g., profit & loss statement, balance sheet).
4. Customize the report layout and settings.
5. Preview and print the report.

Additional Tips and Best Practices

• Regularly review and update your WEBLOOK MINI ERP System account to ensure accurate and up-to-date records.
• Establish a standardized process for document management and storage.
• Utilize the system's reporting tools to track business performance and identify areas for improvement.
• Consider automating recurring tasks and integrations to streamline your workflows.

By following this tutorial, you'll be able to efficiently manage your business operations using the WEBLOOK MINI ERP System's various modules. Remember to explore each module's unique features and settings to fully leverage the system's potential.